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Submission Guidelines

Where do I send my news items?

Submit your news items using the online submission form.

Please ensure your submission has been signed off by your manager, if required. If you have any questions or concerns about making a submission to PHC News, email news@providencehealth.bc.ca.

What will happen when I submit my story or event?

After a quick review and edit by the communications team, your submission will be published in the appropriate category on the PHC News website.

All stories will be included in the Thursday PHC News email summary each week.

What is the submission deadline for the Thursday PHC News email summary?

12 p.m. on the Wednesday before each email edition.

What kinds of news stories and events are published?

PHC News is designed to capture news for PHC employees. We include stories and events concerning PHC programs, departments and projects as well as research, job changes, events and staff achievements.

To be published, news and events must fit one of the following criteria:

  • directly managed, produced or hosted by PHC
  • sponsored by PHC in money or in kind
  • presented by PHC employees, to share their work at PHC with other organizations or professional groups

You can post events that don’t meet the submission criteria to the Classifieds section on VCH Connect.

What is the word limit for news stories?

The suggested word limit is 200–250 words.

To keep your submission short, consider posting information on an appropriate PHC Connect page. Then place the link to this page in your story for readers to click on for more information.

If your program doesn’t have a page on PHC Connect, send a request to intranetssersupport@vch.ca.

Do I need consent for photos?

If you include a photo of staff or patients with your story, you need to have written consent from them. Please use one of these forms and keep a copy in your files:

Why should I send my news items to PHC News when I can broadcast them by email?

Broadcast emails about one news item or event clutter our mailboxes and waste people’s time to reach the few people who really need the information. The format of PHC News, with its weekly edition and easy-to-scan headlines, allows staff to look for news that is relevant to them.

What are some tips for writing my news story?

The email summaries are sent to all staff across PHC, including nurses, unit clerks, occupational therapists, corporate staff and the list goes on ...

There are many PHC News readers who may not have heard of the program or service you offer. Write your story as though you are having a conversation with a friend or neighbour who doesn’t know what you do. You can do this by including a short summary of your program or service and eliminating as much jargon and as many acronyms as possible.

While you are writing your story, it is also good to keep in mind the five Ws of a news story:

  • who
  • what
  • when
  • where
  • why
  • and often, how and how much

Your story should provide an opportunity for people engaged in similar projects or interested in similar issues to connect. Don’t forget to provide a link, either an email address or website, for readers to follow for more information.

Remember, we attribute your story directly to you. This way, staff can email you if they have questions. If you want to give credit to other individuals, include their names in the body of your article. If no name is provided we will use the name of the person who emailed the story to PHC News.

How do I submit an event?

Use the online submission form. It’s quick and easy. Here’s the info you’ll need:

  • name
  • description
  • who should attend
  • registration information and deadline
  • links to more information
  • date and time
  • location
  • organizer
  • cost

 Remember, events in which PHC has direct involvement will be given priority for publication.

How do I get my story into the Spotlight?

Spotlight articles may be requested by emailing news@providencehealth.bc.ca, at which point a date will be held in the Spotlight planning calendar. However, this is not always a guarantee for your story. Spotlights may be changed on a week-to-week basis according to timeliness and news value to employees. There are two special requirements for Spotlight stories:

  • they must include one large, clear and relevant photo — the required size is 512x295 pixels (less than 1 MB in file size)
  • they must be of interest and relevance to all PHC employees

A communications team member can work with you to develop your Spotlight story and prepare an image.

Will my submissions appear in other publications?

Some stories that are of interest to other audiences will be considered for other publications, including:

  • our external website at www.providencehealthcare.org
  • our social media channels (Facebook, Twitter, etc.)
  • information given by our senior management in presentations, briefing notes, etc.